Sourcing a reputable and established Hosted Exchange provider could be the solution to many business needs. For some, finding dedicated time and space to manage communication and Internet logistics can be a struggle. But with a complete range of hosting packages to choose from, more cost-effective, manageable, and accessible Hosted Exchange solutions can be created.

A fast-moving and, at times, unforgiving world, commercial industries are beginning to turn to cloud computing and Hosted Exchange services. But how can Hosted Exchange actually benefit business? And more importantly, why turn to Hosted Exchange computing for IT service needs?

Sharing. Hosted Exchange works in unison with cloud computing, in a sense that it can be shared, and information and documents can be sent and received across the network. This not only means that the documentation within a business to other associates can be utilized, but sophisticated profiles mean that it is easier to share calendars, contacts, and tasks too. This helps in creating a collaborative and connected infrastructure within a business, allowing employees and colleagues to communicate in a new, more responsive and direct way.

Access. Hosted Exchange has revolutionized the way that businesses are run and managed. Cloud networks mean that Hosted Exchange can be accessed practically anywhere. From Outlook and a web browser on a personal computer to a laptop or smart phone, a business and the employees can synchronize important documents, e-mails, and contacts on the move, utilizing the overall functionality and efficiency of the business.

Costs. Managing IT services can be costly for businesses. With Hosted Exchange, businesses can benefit from full and inclusive features as well as on-hand servicing and support without other IT expenses. Having a network all in one place is not only more convenient, but also comes with a whole host of Microsoft features to enhance business.

Protection & Security. This is one of the most important features of Hosted Exchange solutions. Businesses need to have complete faith that their data, documents, and mailbox is fully secure and protected. Using award-winning Anti-Spam and Anti-Virus software, they can be safe in the knowledge that the network is in the safest of hands.

Don’t be left behind. Computing continues to advance more quickly than the time it takes to send an e-mail; businesses are discovering the benefits of hosted business IT and data solutions with Hosted Exchange. From larger corporations to growing small businesses, the future to business success could simply be a click away.

Telx Computers is a computer repair services facility that offers a full-featured Hosted Exchange e-mail service that includes additional value-added services to secure and backup e-mail data and enable businesses to collaborate Hosted Exchange.

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Microsoft Exchange is specially designed and developed to simplify corporate communications needs. It provides messaging as well as collaborative services to enhance the overall communication experience. Telx Computers is a computer support Miami company that uses a full-featured Hosted Exchange e-mail service that includes additional value-added services to secure and backup e-mail data and enable a business to collaborate Hosted Exchange.

From a strategic aspect, e-mail is a utility on par with having a dedicated phone number. Carrying the burden of deploying and managing this non-revenue generating system takes time and resources away from more strategic objectives. In order to deliver e-mail more efficiently and reliably, businesses should consider using Exchange through a hosted IT service provider. Hosted Exchange delivers big benefits around the organization but is even more beneficial for a business’s IT team.

Along with cost savings comes predictable, per-mailbox pricing that mitigates cost spikes for expanding systems to accommodate business growth, implementing upgrades, or extra measures needed to stay up and running instead of suffering downtime.

On top of savings of about three days of downtime per year, businesses also benefit from avoiding the disruption to companywide productivity that comes with unplanned downtime. The reliability benefit extends to the ability to go through other problems such as power outages without worrying about losing access to e-mail.

At Telx Computers, there is a team of e-mail experts behind a business’s messaging system to handle the admin tasks, spam/virus protection, backups, mobile and remote access, upgrades, and patches. That gives a business’s internal IT team more time to do the strategic work that generates revenue instead of dealing with the constant maintenance of the servers.

A migration to Exchange that could take months on-premises between procuring hardware, obtaining licenses, and setting up user accounts can be completed in a matter of days by an Exchange hosting provider. The e-mail data migration may mean moving from a completely different e-mail system. By guiding business through migration, the risk of data loss or extended downtime is mitigated. The computer IT support team at Telx Computers also has the experience to help proactively identify potential migration problems in advance of the switch to ensure clean, usable data in the new system.

Hosted Exchange is a business-grade e-mail solution. A hosting provider’s reputation is built on keeping e-mails secure and private. As a result, Hosted Exchange keeps a company’s data free from hackers and protects it with enterprise-grade spam and virus protection. Other security measures include data centers with video surveillance capabilities, multi-factor authentication, tracking and monitoring tools, and other capabilities to protect customer data. Hosting providers are able to consistently monitor e-mail to identify issues and react to threats before the business is impacted.

Hosting takes the hassle out of e-mail delivery. In a hosted system, it takes just a few clicks to add or reduce capacity. With the Hosted Exchange services offered by Miami IT services provider Telx Computers, businesses will receive improvements in productivity with powerful e-mail, calendar and online collaboration tools including information sharing among corporate colleagues.

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Telx Computers announcement of a hosted Exchange service must be great news for SMB’s in need of an enterprise class messaging service. Hosted Exchange mitigates many of the disadvantages that SMB’s encounter in the field of email and messaging when compared to their larger competitors. It provides the same productivity boosters as, synched email, files, contacts and calendars which when combined with mobile device support provides remote or out of office workers with immediate updates. Currently where iPhones, Android and Blackberry smartphones are ubiquitous, constant connectivity is assumed, as is immediate delivery and receipt of email. Customers and clients assume that their email messages have been delivered to the intended recipient even when that person is out with the office, and even out with regular working hours. This twenty four hour connectivity is now considered the norm, and as such a necessary feature for any internet savvy company. Additional Exchange features allow for easy and secure collaboration with co-workers and customers, again this ability to collaborate with clients is another feature that has come to be expected. Indeed most of these features are not just convenient but vital now in conducting business in the internet age. However, probably the most compelling reason for adopting a hosted Exchange service lies within the Exchange administration service itself. Microsoft Exchange is a server platform and it provides a point of central administration where the Exchange administrator can perform housekeeping and configuration tasks, set spam and security features, such as antivirus, create accounts or mailboxes, create new groups, suspend others, and generally maintain the integrity of the service. However, this is one of the strongest reasons as to why an SMB would wish to go for a hosted service rather than take it in-house. The administration of Exchange, the configuration, housekeeping and backups, is a skilled and often daunting task and is not one an SMB would normally wish to undertake. In addition, the SMB has the reassurance with a hosted service that the burden of server administration and backup is no longer down to them. Exchange Email administration and support is not something that a SMB can take lightly, losing email for even a day can cause the company, clients and customers havoc, and lose everyone business. Telx Computers, a Miami tech support company that specializes in IT and computer support and repair, monitors and administers the servers 24/7 as well as provide the reassurance to their clients with online remote and if necessary onsite technical support.

From the SMB perspective Exchange has always been a professional server application requiring expert knowledge to install and administer. Support can be daunting, expensive, and normally out with the budgets or expertise of SMB’s. However, Telx Computers announcement that it is to provide a hosted Exchange service on its own servers, will be great news for the SMB community. Telx Computers has removed the burden and expense of running Exchange, but provides the SMB an enterprise-strength messaging service at affordable price.

Contacts: 1.800.MY TELX 4 (698.3594), or sign up for a live chat and a free estimate by  visiting telxcomputers.com

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File Extension examples:
When you see attachment, most of the times you can see an icon on the attachment that will give you an idea what the file is. However, if the file doesn’t have an icon because the file is compressed or the program to open the file is not
installed on your computer.

Another way to identify what the file is about is by looking its file extension.

File Name File Extension
Word Document: .doc or docx
Word Perfect: .wp
PDF (Adobe): .pdf
Microsoft Excel: .xls or .xlsx
Microsoft Power: .ppt or .pps
Music: .mp3, .wav, .wma , .aac
Video: .mp4 , .avi , mpeg , .wmv,
Pictures: .jpg , .jpeg , .bmp , .tiff , .png or .gif
If you can see the file extension on your computer files or Outlook, call Telx.

Severely infected computers send viruses to other users across the network by using contact list of your email software and shared resources within your office.
– By mentioning this, you might receive an attachment from one of your known contacts; however, these attachments could be infected since their computers are infected on their end. If you open these attachments the likely scenario is that your computer will get infected and your contacts will receive an email that you did not send including infected file as an attachment. If you see a behavior you can notify the sender that their computer is infected or delete the email.

Understanding ZIP Files:
– Zip files are compressed files. The purpose to sending/receiving Zip files is to make attachment size smaller or send multiple files into 1 compressed file.
– Most of compressed files contain files that could be a virus. This is a way that the attacker bypasses the virus/spam protection.

Other Things to consider:
– Shipping companies like UPS, DHL, Fedex, or USPS won’t send you any attachments, all transaction are done through their website. If you are not sure call the shipping company.
– Bank institutions won’t send you links or attachments regarding your statements or wire transfers. You can only check this information on your Online banking by using the bank website.
– If you are not sure whether to open the attachment call Telx to verify if this attachment is not infected.

Email Scams:
– Your bank institution won’t send you an email requesting information or attachments (unless it is a banker from your branch or something you were expecting), statements, requesting to re-enter about your personal information or a wire transfer via email, unless you have alerts setup. The purpose of those emails is to obtain account information from the users.
– Whenever you open a link on these emails, they copy the design of the website making it look legit and the user enters information about their account, next day you will find out the account has been compromised.
– IRS/Equifax/Transunion/ won’t request any information via email, if they do most likely will be via regular mail. Dismiss these emails and don’t open these links.
– Whenever you win or got something for free over an email, the only thing that you can win is a big problem. Delete these emails immediately.

Virus Scams:
– If the FBI, NSA, Department of Homeland Security, or CIA has blocked your computer with a pop-up, these are signs of infections. These pop ups are to cheat users to gain financial information.
– Fake Antivirus protections and optimizers can pop-up during an infection not allowing you to work peacefully.
– These viruses request users to enter credit card information or do a transfer to an account to release their computers, please report these issues immediately.

How to avoid these issues:
– Understanding email attachments.
– Have an updated operating system.
– Have an updated Antivirus protection.
– Have an up-to-date network firewall and gateway security to prevent future attacks.
– Scan your attachments on this website: www.virustotal.com (this will scan your attachment with 60 different antiviruses in seconds). To do so, save the attachment without opening it and upload the file into the website.
– Call Telx if you have any questions regarding an email attachment.

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Telx Computers, one of the industry leaders in IT service in Miami, announces new hosted exchange packages that give companies the greatest communication capabilities at the best ever value. Businesses can choose a package that best suits their needs, selecting how many gigabytes they need and how many seats they want. Once they have a hosted exchange installed and set up, a business can take advantage of free expert support provided by Telx Computers. The team of experts at Telx Computers will address any maintenance issues, either remotely or on site if necessary. A hosted exchange system from Telx Computers enables a company to have free virus and spam protection on all email accounts, as well as the latest back up and data recovery technology available.

This is made possible because Telx Computers has a team of experts monitoring their servers around the clock, which enables them to pick up on any issues before the end user is even aware of them. The company also uses and installs the very best firewall protection for all clients who require it. This system is known as SonicWall. Every employee can access their email, calendar and contacts from anywhere, and a range of other online collaboration tools helps colleagues communicate with each other when in separate locations. Telx Computers is also widely known locally for providing an excellent computer repair service in Miami. Because of this first class reputation for service and efficiency, when local businesses search for computer repairs in Miami, they will often find that Telx Computers appears near the top of most local listings.

About Telx Computers: Telx Computers is a specialist in Miami computer repair. For more information call toll free: 1.800.MY TELX 4 (698.3594), or sign up for a live chat and a free estimate by visiting telxcomputers.com

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One exciting feature of outlook 2010 is Outlook Social Connector which links Outlook with various social networking sites. When one of your contacts updates his profile or changes his status on a social networking site, those changes automatically display in Outlook.

Furthermore, outlook offers the ability to manage large amounts of e-mails with ease. Condense, categorize, or even ignore entire conversations with a few clicks. With new conversation management tools and the improved Conversation View, dozens of messages can turn into just a few relevant items. To start harnessing the power of Conversation View, go to the View tab in the Conversations group and select Show as Conversations.

The improved Ribbon, available across Office 2010 applications, makes it easy to uncover more commands so you can focus on the end product rather than how to get there.

The Ignore button that’s been added to Outlook is just what those of us who belong to lots of email discussion lists have been waiting for. It allows you to get rid of conversation threads that you aren’t interested in. Not only will it delete all messages in your Inbox that belong to the thread, but it will automatically delete any messages pertaining to that thread that come in later. Highlighting a message and clicking the Ignore button displays the dialog box shown in Figure E.

Finally, another great new Outlook feature is Quick Steps. This is a section on the Ribbon’s Home tab where you can create single-click links to perform tasks that normally require multiple steps. For example, if I want to forward a message to my husband, instead of clicking forward and then typing his address into the To box, I just click the To Tom link and the forwarded message appears with his address already entered. Figure G shows the Home tab of the Ribbon with the Quick Steps section highlighted.

Figure G

Telx computers offers a myriad of IT services in Miami. We can handle all aspects of your infrastructure, from server maintenance to application support and upgrades. Are you currently using an older version of Microsoft Outlook, call Telx, the premier IT services Miami company for an upgrade.

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