The number of smartphone use across the globe will reach 2 billion by the end of 2015, according to many estimates. If you have yet to establish a program to allow employee-owned devices to access corporate networks, you may be feeling the pressure to do so now. So, how do you write an effective and secure policy?

Writing a BYOD policy is a great way for companies to establish a groundwork before giving employees access to smartphones and tablets on their organization’s network. Questions that should be addressed by an organizations’ leadership prior to launch, include:

1. Specify What Devices Are Permitted.

Before the advent of all of the new smartphones on the market, most people just had their Blackberrys – which made BYOD policy far simpler. Therefore, it is important to specify which devices are permitted. Should you really be saying, bring your own iPhone but not your own Android phone? Bring your own iPad but no other phones or tablets? It is important to specify which product lines you support – and, those you don’t.

2. Security Policy

Most users resist implementing security passwords on their smartphones, however, businesses simply have too much sensitive information to which phones connected to your corporate systems gave access to allow unfettered swipe-and-go operation of these phones. If users want to use their devices, they will need to use a strong, alphanumeric password to gain entry. Check with your messaging administrators to see what device security policies can be reliably enforced with your software.

3. Determine Who Owns Apps and Data

While it seems logical, that your company owns the personal information stored on the servers that your employees access with their devices, it becomes more problematic when you consider the problem of wiping the device in the event it is lost or confirmed stolen. When you wipe the phone, all content including personally purchased data, is erased forever. Does your BYOD policy make it clear that you assert the right to wipe devices brought onto the network under your plan? Do you provide guidance as to how employees can secure content and back it up if the phone or device is replaced?

4. Integrate BYOD Pan With Acceptable Use Policy.

Creating an acceptable use policy compatible with employee owned devices is important for covering your steps. There needs to be a thorough outline of what content is permissible to use while plugged into the corporate network. These questions will help guide BYOD use policy:

• What if your employees browse objectionable websites while on their device’s VPN?
• What if they transmit, inadvertently or not, inappropriate material over your network, even though they’re using a device they own personally? What sanctions are there for such activity?
• What monitoring strategies and tools are available to enforce such policies?
• What rights do you have to set up rules in this arena?

5. Establish an Employee Exit Strategy

Don’t forget about the data of employees that leave the company. How do you enforce the removal of access tokens, e-mail access, data and other proprietary applications and information?

It’s not as simple as having the employee return the corporate-issued phone. In this case, many companies choose to rely on disabling email or synchronization access as part of the exit interview and HR checklists, while more security conscious companies choose to wipe the device before the exit interview.

Contact Telx Computers to know more in details by this IT support company.

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Having a full-time IT department in your company will be too expensive and might prove inefficient for people having small businesses. Hiring IT professional services will provide you with an on-demand talent as these professionals have in-depth experience and are skilled in offering managed IT support.

How an organization can reduce risks by outsourcing their IT needs?

Whether you are having a small or a large business, risks are involved in every kind of business, so it is important for the organization to devise some strategies that can mitigate these risks that pose threat to the business. These threats might include market competition, changes in governmental policies, and economic changes.

So if you outsource your business IT requirements, the IT support company will be able to mitigate these risks by managing all chore IT requirements by themselves. As IT plays a vital role in any organization, 50 percent of your stress will be reduced and you just have to concentrate on improving your business and enhancing productivity.

These service providers have experienced professionals who know how to avoid the risks and resolve the issues that might hamper the business functioning.

Getting a competitive advantage by embedding new technologies

The network and other IT service providers are always up-to-date with the latest technologies coming in the market. They will implement the latest hardware, software, and other applications to make the business functioning more productive and efficient. They know exactly which technologies are worth investing and which are not.

The managed IT support services are a game changer for the small businesses as they can increase their business in less time with less cost involved. Due to more competition in the market, it is the need of an hour to take such steps and make the business successful and efficient. A good outsourcing company will provide the same services to your small business which big firms are enjoying, thus giving you a competitive advantage. This will also enable you to get engaged in other tasks of your business by saving your valuable time and resources.

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With the ongoing degradation of the environment, opting for a paperless environment is a smart decision. Resources are diminishing and choosing to go with hard copies could be a poor choice from an economic perspective.

There are more reasons to go paperless than just the environment. For instance, it is much more productive to not have to deal with paper – especially if you lose an important document when you are under pressure to meet an important deadline. Furthermore, you will not have to be concerned about storage space.

Can You Go 100% Paperless?

The idea of a 100% paperless office is excellent, but at the same time, it is slightly impractical. While we might get to a completely paperless eventually, however, some paper is still necessary for the office.

Some industries need to have physical contracts in hand, while others need hard copies of proposals and mock-up to give to clients at meetings. Of course, there are also the employees who feel that they develop ideas when they can just write down small details on strips of paper.

So, a paperless office in its strictest sense might not be the most practical option at present. But, that being said, minimizing the amount of paper in your office offers some definite benefits.

Easy Tips for Creating a Paperless Office

The easiest way to streamline the route to a paperless office is to put the project in the hands of a top IT support company. This way, you can easily switch to file-sharing systems like cloud services (which discourage printing) and be sure that you won’t end up minimizing the productivity boost that comes with going paperless.

Here are some tips for going paperless:

1. Make Printing Inconvenient

The move to a completely paperless office is not going to happen overnight, and you might find that the habit of printing various documents out might be a difficult habit to break in some of your employees.

Here is one of the ways to limit the amount of printers available around the office; if your employees have printers on their desks, remove them. This will mean that your staff members will have to get up to retrieve printed documents, causing them to think harder before they hit the print button. And, to add effort to the process, you could move the printers away from the central points of your offices, making them even harder to access.

2. Scan Your Documents and Contracts

If you have a storeroom full of old contracts and documents, you need to digitalize those hard copies. If you have a decent scanner, this won’t be difficult. It might require a concerted effort and some time set aside, but it is necessary to make the move to a paperless office.

If you don’t have a scanner, don’t worry you can still accomplish this task without one. There are numerous apps that essentially turn a smartphone into a scanner. These mobile scanning apps have the same functionality necessary for your general scanning needs.

3. Use Digital Signatures

According to the E-Sign Act in 2000, electronic signatures are just as valid legally as handwritten signatures. So, instead of printing out pages in order to sign them, use electronic signatures.

Going Paperless Can Improve Your Bottom Line

If you were heavily reliant on paper, the transition to a paperless office will not happen spontaneously. Like most things, reaching your goal will take a series of successive steps. But, the end goal will be improved economy and efficiency for your company.

Telx Business IT Services

Many businesses are removing the burden of in-house teams by embracing the agility of outsourced IT support. Become invincible from IT problems by having someone else take care of the details for you! Call Telx Computers for all of your IT services in Miami today at 305-935-3876.

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