Where to begin? There are so many different ways you can make streamline your email, our challenge was to whittle down the list to our top 5 “need-to-knows.”

Here is what we decided:

Limit desktop notifications to only the most important emails.

When I’m working, I have the tendency to get “in the zone,” especially when I’m writing. At those moments, the mail pops up are concentrations worst enemy. More, than once, I’ve been tempted to close my email and block out the world.

But that’s not always an option, and you still want to get notified of the most important alerts. In Outlook, set desktop notification only for those VIP messages. Essentially, first, you’ll turn off all desktop alerts under the Mail Options, then create an Outlook rule to display alerts for messages from specific people sent only to you.

Use an email template to never write the same email twice.

For those emails you send often, such as requests for information or reminders of due invoices, save the email as a template via File > Save As… > Outlook template. Then, to use the template, go to New Items > Choose Form… and look in your “User Template in File System” to browse for the template you saved. Or, even quicker, double-click the OFT file from Windows Explorer to create a message from that template. You can also use text expansion to accomplish this across any program on your computer.

On the same track, If you regularly need to trot out a standard passage of text, you can save it as a Quick Part for easy insertion into your emails. Simply highlight the text in the composer window, then switch to the Insert tab, click the Quick Parts dropdown and select “Save selection to Quick Parts gallery”. In the future, when you start typing the phrase, you’ll see it pop up as a suggestion – hit return to insert it in full. You can also select your text with the mouse from the Quick Parts dropdown. Right-click on it for placement options, or to edit and manage Quick Parts and other “building blocks”.

Get emails that aren’t sent directly to you out of your inbox.

One of the best tips is to use a special “Inbox-CC” bolder to gather all the emails that aren’t sent directly to you; that way, the inbox is focused on only the most important emails. To set this up, go to Rules > New Rules… Then click the “Advanced Options: button. In the Rules Wizard, select “where my name is not in the To box” and then in the next screen “move it to the specified folder.” Alternatively, set up a VIP email folder and move “emails send only to me” into that folder.

Create search folders for your most important emails.

What are your most frequently accessed emails? Maybe they’re emails from your boss or certain subjects (now where’s that TPS report?). For any search, you perform often, just save the search for quick access. Click on Search Folders in the left navigation menu, select “New Search Folder,” and then either use the wizards or manually customize the search to your specifications.

If you receive a high volume of email, folders may not be realistic, and tracking down relevant messages can be a chore. Outlook can group emails into conversations so that a single click shows all related messages together. You can set this on a global or per-mailbox basis by going to the View tab and ticking “Show as Conversations”. Click the “Arrange By:” bar at the top of the message list and select “View Settings…” from the dropdown menu to configure additional grouping options.

Quickly save emails as files.

If you want to save certain emails for posterity, you have a few methods at your disposal. While you can individually save any email through the File > Save As… menu (options: text, HTML, Outlook Message format or .msg, HTML, .mht), it’s far faster to save emails by dragging them to the desktop or Windows Explorer. This will save them in Outlook’s proprietary .msg format, with the subject as the file name.

Hope this helps. After reading this, you’ll be zipping out emails as fast as they come in.

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You can stay ahead with these safety tips:

1. Share your e-mail address with trusted sources only.
Only those to whom you know personally should have your personal e-mail address. DO NOT post your email on web sites, forums, or in chat rooms. Otherwise, you run the risk of inviting spam into your inbox. If you have to use an email to subscribe to a newsletter or website and receive a confirmation email, consider using an address that is not linked to any of your personal information. For example: sample@gmail.com

2. Watch out for phishing scams.
Phishing scams use fraudulent e-mails and fake websites that pose as legitimate businesses in an attempt to retrieve your login and personal information. To be safe, if you receive an email prompting you to login to a site, first check and see if that website is legitimate. You can always call the business just to make sure that the email is coming from them.

3. Be careful opening attachments
Attachments coming from unknown sources are the most likely sources of computer viruses. If you do choose to download attachments, make sure that your security software is enabled and pay attention to any warning messages you receive.

4. Do not Reply to Spam Messages
If you do not recognize the sender, do not reply to messages. Even responding to unsubscribe could set you up for more spam.

5. Create Strong Passwords
Having your pet dog’s name as your password is no longer the security standard for protecting your personal information. Great passphrases are long alphanumeric chains with special characters.

6. Security Software
It is vitally important to have the most up-to-date security software to protect from viruses, worms, Trojans, Cryptolocker and other malicious software. Your security software should also include firewalls, which monitor your internet connection and keep unwanted traffic outside.

7. Backup Your Email.
Depending on your industry, your email may contain legally-binding contracts, major financial decisions, and professional communication. Just as you would have a hardcopy of important business documents, it’s also important to regularly back up your email and have records if your email client crashes and loses data.

8. You haven’t won the lottery
Scammers will use any subject line to get your attention so that you open an email. If it sounds too good to be true, then it usually is. If it helps, you most likely do not have an unclaimed inheritance, there is no Nigerian Monarch, or other person promising you loads of cash, that requires your bank information immediately, and you haven’t won a free Ipad.

9. Encrypt your Wi-Fi network and email when possible
It is important to encrypt your wireless connection between your computer and the wireless router. This is one of the most vulnerable information sources and it is best to use the WPA2 encryption standard. This encryption will make it very difficult for any hacker to break. However, if your connection is compromised and a hacker does have access to your information, the next step is to encrypt your email. Email encryption ranges from the very expensive to PGP, the most common email encryption standard. Regardless, by using encryption, the hacker will not be able to understand what your emails say.

These email best practices are the first step in protecting your data. However, with cyber security threats growing daily, it is important to take as many safeguards as possible. Even the best security can be circumvented by a determined hacker. Our comprehensive suite of security software and remote monitoring ensure constant vigilance against cybercrime and theft. Take a look at how our security options can provide the next generation solutions for your business.

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Have you ever noticed that tech guys tend to lead with the same questions? Well there’s a reason for that. Certain points within your network are notorious for failing time and time again. These network security failure points have nothing to do with your network, per se. Connections and elements that are subject to external factors are weak points in all systems. So your tech guy might not be reading from a script when he asks you to check your connections, for example. He, in fact, wants to eliminate the common security failure points so that he can get to the root of the problem the fastest way possible.

Ports Protected?

Having a network firewall is a must in this day and age. However, how effective is that firewall if it was improperly chosen or configured? There are thousands of ports through which a hacker could access the system – are those protected?

Malware can also be introduced through other avenues – such as email, a USB port, or an infected website. A firewall alone cannot protect a computer from these threats.

Common Network Security Failure Points

• Database connection
• Website connection
• Configuration file
• Network resource
• Registry key

The Real Security Threat

While all this emphasis on hardware and software security it important, it is not the most important. According Dr. Pattinson, a research fellow in the University of Adelaide’s Business School, failure to incorporate security awareness in company culture is the biggest threat to a business’ network:

“While high-quality hardware and software plays a critical role in the security of an organization, there is now a growing body of research that suggests the behaviors of computer users can be one of the biggest threats to an organization’s information security.”

“For example, the best password processed by the most sophisticated software, using the latest in computer facilities becomes useless when the password is written on a sticky note and stuck on a monitor for easy access,” Dr. Pattinson notes.

Keeping security protocol is important not only online, but increasingly, is necessary in the workplace. Although most organizations have secure bins where documents can be shredded of, it is still up to individuals to dispose of them correctly.

A Thorough Security Policy

Organizations must constantly update their security policy to deal with the growing security threats in cyberspace. Furthermore, it is important to have a team that can respond the second there are security-related issues.

Reactive (vs. Proactive) Network Management

Unfortunately, network management has become a reactive discipline, with companies only paying attention when a crisis emerges. Too many organizations do not utilize their tools internal to their network components so that they can be proactive in this area. Critical network areas can be highlighted by the acronym FCAPS: Fault management, Configuration management, Accounting management, Performance management, Security management.

Review Emerging Technology

This is not to suggest that a complete overhaul is necessary every time new technology is announced, rather, it is an opportunity to assess whether emerging technologies can help scale your existing network efficiencies or streamline business goals. You can start with a pilot program for a cost-benefit analysis of new technology.

Before Contacting IT Support…

Delete Cookies & Empty Your Cache

Too many cookies can make you fat, and similarly, create a slow internet speed. It is important to clear your cookies and empty your cache periodically, so that your user experience can remain fast.

Quick Computer Restart 

Your computer can benefit from periodic restarts, as suddenly-slow computing can be traced to a “tired” computer.

Not a Telx Computers IT Support Member?

The benefit of having managed IT support is that you don’t have to think or figure out your IT issues, we do that for you. Having a team of dedicated support professionals managing your network security, and fixing any failure points, is a necessary step for a successful organization. Telx’s reputation for delivering comprehensive network solutions to your team ensures protection of your data and recovery of your system in the event of an attack.

To learn how we can expand the scope of your network’s data solutions, contact a representative today.

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For as long a crime has existed, so have social engineers, or people who use tricks and scams to force other people to volunteer sensitive information. There are several ways to use social engineering to acquire valuable information like account information, financials, and other sensitive data.

As more of the world becomes digital, criminals are turning to social engineering to trick people into trusting them. People tend to trust others too easily – and attackers take advantage of this, creating baiting scenarios, fake company responses, and many others.

Most often, messages are sent to users in the form of an email that might contain a link to a virus or malware; once the link is opened a virus will download and infect your computer.

Another popular example is the “confidential information regarding your account”. This may come in the form of fake company messages that appear to be responses to your claims, but are followed up by a request for login details. Victims erroneously believe that they are being helped, when really, they are supplying the keys of their account to their attackers.

There are several ways people can avoid becoming victims: first, make sure never to open spam email, and double-check all ‘official’ emails from vendors that you do business with to make sure the emails are legitimate.

The same principle applies to links. Confirm the destination of any link before clicking on it. Sites commonly use shortened links, but scammers will implant a malicious redirect in the link, so be careful.

Legitimate financial institutions will never request your password, bank information, social security, or other private details in an email. Scammers will attempt to redirect you to a new page to dupe you into entering this information. If the address doesn’t have the letter ‘s’ after ‘http’, it’s likely a scam.

Last but not least, check that all your devices are protected by the most recent antivirus software. While the strength of social engineering lies in the fact that it’s people-driven rather than technology-driven, antivirus software detects and prevent requests from known cyber criminals.

For organizations that want enhanced cybersecurity, the best option is to opt for 24/7 security monitoring. There is no safeguard like having an around-the-clock IT team working on your behalf. Get in touch with us today if you need IT services for your business. We offer remote and on-site IT services, managed IT services, and more. Call 800.698.3594

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There is no denying that the channels in present scenarios are very complicated and organizations cannot manage such complex networks on their own. That is where managed IT services play a determining role. Hiring IT services saves your time from tedious network practices which they can invest in other productive tasks such as strategizing and planning.

The question of the hour is what benefits you will get when you hire a managed IT service in Miami. Let’s address this question in this post.

Robust Network Establishment

It is one of the significant benefits of hiring a managed IT service. When you hire an IT service for your organization, they will help you to establish your initial network. They will guide you to decide which type of networking will be ideal for your business premise. Whether you need a cable networking or you are interested in the cloud networking, managed IT services in Miami will be beneficial for you. Cloud networking is trending nowadays as it enables you to access data related to business from any corner of the world.

24/7 Support

It is the luxury you will have when you hire IT services. You can enjoy 24/7 support from them. The networks and computers are reliable nowadays, but there are people who might encounter some issue from time to time. In those times, 24/7 customer support will be your best bet to tackle any issue in the network. It also saves loads of time for your organization.

A Fixed Fee Model

These days managed IT services offer a fixed-fee model which you can purchase. It will cut any extra cost and make the services affordable and cost-effective. In case of any unfortunate events such as a ransomware attack or any DDoS attack, your IT services will make sure that either these attacks don’t hurt your business. They might charge a bit extra, but these charges are not very expensive. They only imply in the event of removing the malware.

Reduced Staff Management

When you hire managed IT services Miami, they provide you with the supporting staff. The best part here is, you don’t have to control them. The IT Company will do it for you. The IT staff consists of an onsite technician who will handle all the networking operations.

Winding It Up

So, does your organization need IT staffing? Managed IT services Miami will cater you the assistance. Choose the right one and experience a hassle-free IT management of your organization.

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While every IT business requires IT maintenance service provider to handle the glitches with their computers and other machines, it is necessarily important for a company to pick a renowned service provider. Here we would be discussing some important aspects related to these companies that every business owner should know before finalizing any of the renowned firms.

Always Rely on an Experienced Professional

It is necessarily important for a firm to pick an experienced professional that can take their business to a next level. Moreover, it has been seen that hiring a reputed firm is perhaps the best way to get the finest services without any glitches. You can expect out of the box services from the ones that are already serving a number of businesses with their exceptional services.

It would be a great decision to hire any of these firms by comparing their services online so that you can get the assurance of better reliability when it comes to network management. Every company offering the finest IT services ensures adequate client satisfaction without burning a hole in your pocket. This simply means that you can get the best out of your investment without any fear of disappointment.

Check the overall Service Package

It is necessarily important for a business owner to emphasize the fact that they should choose the one that offers them the complete IT services in a single package. It would be a great decision to seek help from the online portals regarding the services that can augment your business in many ways. You can compare different companies on the basis of their services, expenses, and proficiency of the team/

There is no point of hiring a professional team that hardly possess any expertise in the same domain and eventually require proper training. You can always expect a good amount of annual savings when it comes to hiring skilled professionals for your business.

These are some of the aspects related to hiring a promising IT service provider for your business.

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From managing the overall IT section to handling the operations, one needs to precisely examine the company that has previously managed IT support services. Dive in to get some useful tips that eventually lend a hand in making the right choice for your business.

The Experience Speaks Itself

Won’t it be hazardous to rely on a firm that hardly possesses any experience in handling the IT wing of companies? Well, you need to closely emphasize the brand names that manage the huge MNC’s data and support. It is always a rewarding decision to hire one of the renowned IT Support Companies that are currently managing big firms.

What’s the point of squandering your hard earned money on an unprofessional network support company and that too at the early stage of your business’s growth? Seems to be a wrong decision, isn’t it? Collect some data regarding the agency and figure out the one that suits you the most.

A little Research is all that you’ll need

Numerous people blindly follow the crowd and hire the ones that are considered as one of the reliable IT Support Companies in the market. It’s a myth that you can only get promising results from the ones who have created a benchmark in the market; rather adequate results can be obtained from startups!

Though the experience of the firm in handling business IT services is must; you can expect great results from the ones that have just entered the market in a previous couple of years. It is entirely your responsibility how to get the best out of their experience and expertise.

Prefer a Certified Company

Certainly, you would be aware regarding the certification of a company that depicts their overall reputation and efficiency in the market. It is always a wise decision to pick a network support company that not only ensures guaranteed results but eventually possess a certification in the same field.

One can get the list of certified companies that can deliver exceptional services by exploring the internet to find the relevant one. Moreover, it would be a great idea to contact your acquaintances to provide you with some references.
These are some aspects that let you choose your IT support company precisely.

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Let’s take a brief look at some of the reasons because of which wireless network support is high in demand:

Scalable

The growth of a company is crucial. As the company grows, the headcount of the employees will increase resulting in more PCs. In such a situation, if you make use of wired networks, then cables can make your networking messy while the wireless network won’t.

Work with Several Devices

Whether you have any device, maybe a PC, smartphone or a tablet, you can easily get connected to the web with just a click. This is advantageous for the clients or visiting partners and in addition to the employees who want to achieve various tasks for the duration of the day, for example, checking email or taking notes in-between the meetings.

Mobile

In the case you have to attend meetings all through the day and carrying a laptop with you is necessary, then wires might be inconvenient. Every office or a conference room might need different ports to connect your cable and you need to carry wires with you each and every place you have to go in order to access the internet. If you have a wireless network, you can easily move in and out of your office by making use of any tool without interfering with your connection.

Increase the Efficiency

Utilizing a wireless network service can increase profitability at a minimum cost. On account of the increased mobility, employees can work together and share data wherever they have to and even make a move during the meeting. Also, the installation cost and keeping up an infrastructure wireless network system is significantly less than the wired option.

Today, wireless networking service has been an important fragment of every organization, specifically because of the increased eminence of all types of wireless devices, for example, smartphones, tablets, laptops, etc. Also, this network service is very much convenient and flexible. So, if you looking for Network Services Miami, you can definitely rely on Telx Computer IT Services. They offer a complete package of IT services at a very reasonable cost. Contact us today for insights!

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From managing your company’s networking services to offering the promising customer support services; you must prefer the one possessing the adequate certification along with experience. Here’s the list of questions you need to ask the service providers before you offer them the contract of handling your company’s IT services.

Do you Possess a Certification?

One of the primary questions you should ask your service providers is the certification of the agency from a reputed authority. Most of the people ignore the importance of a certified agency that is capable of delivering exceptional services, and thus; they have to deal with the poor small business it supports services.

You should always ask in advance regarding the certifications of the company by exploring the internet and the agency’s official website. Just in case if your Network Support Company doesn’t possess any certificate, you need to carry on your search.

Who are all your current Clients?

The next question should be regarding the current clients of the firm. It is advised that you must crosscheck the website of their clients as well regarding their partners. This would clearly give you an idea regarding their services and tie-ups, which further lends a hand in choosing the right one precisely.

Most of the Miami it support company’s do have a long list of clients. You need to closely examine each and every client, and it would be great if you compare them on the basis of services they offer with the type of services that your organization offers.

Do You Charge on Monthly or Hourly basis?

Another good question to ask is regarding the overall charges of the company. You must always consult the Network IT Support Company regarding their fee structure. It is always a good decision to hire a company that provides you with all the desired services at minimal prices and that too at monthly basis.

Furthermore, you can always compare these service providers by researching on the internet, and once you have shortlisted the service providers, it is the time to finalize the most appropriate one.

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Finalizing the perfect company that has managed IT services Miami could be a daunting task, which may also consume a lot of time. Thus, it is a great idea to explore the internet and compare these service providers on the basis of services, customer reviews, and overall ratings. Here are the benefits of online comparison of these firms.

Get the Overall Idea regarding their Expertise

There’s no point in spending a huge amount of money on an agency that hardly possesses any experience in managing Miami it services. Explore the internet, compare different services providers, get some quotes, and then finalize the one that meets your requirements.

Sometimes you get baffled in choosing the one that can offer you the customized services based on your requirements. Whenever you require any of the top IT Companies in Miami, the perfect way to find the promising one is to get quotes from different companies by searching them on the internet.

Comparison of the Prices

You may be not aware regarding the best part about the online comparison of different IT Companies in Miami. One can choose the best services without burning a hole in their pocket by getting the perfect solution from the best computer support Miami service providers.

On the other hand, comparing these companies also lets you explore more about their pattern of working and you can also ask them for a demonstration at your place, which is perhaps the best way to know more about a specific firm.

Customizable Packages

What if you get to know that the company that you finalized isn’t ready to give you customized packages as per your company’s requirement? Sounds irritating, right? Once you compare these service providers, you clearly get an idea regarding their working style and the type of services that they can offer to your organization.

Furthermore, you can ask them regarding the customized services, and whether they would be able to deliver you the desired services on time or not. Once you are sorted with this aspect, you can call them for the further formalities.
These are some advantages of online comparison of the service providers.

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